Association of Lisp Users, Inc. (ALU) 				09 December 2004 
Board Meeting 							22:00 hours GMT 
Minutes 							Rev. 0

Meeting held telephonically with the following quorum of board members present: 
Officers present: 
	Ernst van Waning, Pres.		Carl Shapiro, V.P.
	Rusty Johnson, Treas.		Peter Lindahl, Sec.
Members present: 
	Heow Eide-Goodman	Duane Rettig	JonL White

President Ernst van Waning called the meeting to order at 22:18 GMT
with four voting members present: Eide-Goodman, Johnson, Rettig and
White, with van Waning holding proxy for Levine.

Next meeting to be held Jan 6, 2005 at 22:00 GMT.

It is asked that proxies for voting not be given to the Chair.  They
may be given to any other voting or non-voting member of the board.

J. White moves the minutes of the October 2004 meeting be approved as
emailed.  D. Rettig seconds.  Motion passes unanimously.

Web Committee report: Options were discussed for editing the website,
and how to organize the maintenance of the site, and motivating the
Web Committee.  C. Shapiro noted that we don't need elaborate efforts,
just consistent maintenance.

Old Business:

1.  ILC-2003 status:
  The materials to produce Proceedings are available but unorganized.
  J. White volunteers one man-day to assist with organization.  Some
  video material is available in New York.  P. Lindahl and E. van
  Waning volunteered to assist with burning CD's once an ISO is
  produced.  C. Shapiro will administer creating the index, etc.
  Further discussion will be held offline.

2.  Payment Procedures:
  "Phishing" scams: Board members are advised to steer clear of
  Internet "Phishing" scams designed to lure unsuspecting surfers to
  unscrupulous sites with the intent of obtaining financial, bank,
  credit card and/or online payment information for illicit gain.  A
  message should be created on the ALU Website warning visitors about
  Phishing scams.
  J. White will test the unwaged signup procedure.

3.  CLRFI Status:  Tabled.

4.  ILC-2005 status:

Stanford venue:
  C. Shapiro will travel to Stanford to choose rooms for conference.
  Call For Papers has been distributed.  Suggestions for additional
  outlets appreciated.  H. Eide-Goodman and E. van Waning will collect
  a list of Lisp groups for forwarding announcements.  J. White to
  find ECOOP list.  C. Shapiro is looking for speakers and track
  suggestions.  ALU must commit to Stanford conference or withdraw by
  mid-January 2005.

5.  OOPSLA 2005 status:
  Memorandum of Understanding (MoU) is underway.  J. WHite summarizes
  the positions.  He hopes the MoU will be wrapped up by January ALU
  Board meeting.  C. Shapiro mentions asking ACM SIGPLAN for
  cooperation with Stanford venue.

6.  Extended Board discussion:
  Organization of initiatives, activities and delegations were
  discussed.  E. van Waning has sent email attempting to formalise
  responsiblities and tasks for the Extend board.  Marc Battyani
  replied modernise website.  J. White asked for lisp jobs board.
  E. van Waning suggests LIB, a book on "Lisp In Business".  E. van
  Waning suggests more active participation rather than just "advisory
  board."  C. Shapiro notes keep "advisory" sense.  Make another forum
  for the more active fostering of Lisp.  R. Johnson keep Extended
  Board as "advisory board", use it for volunteers.  Item was tabled.

7.  ALU membership:
  Welcome message item and Paypal integration completed by N. Levine.
  Discussion ensued concerning the website, weblogs, and other
  considerations.  H. Eide-Goodman and C. Shapiro will attempt
  construction of membership lists for 2002 and 2003 from available
  conference materials.  C. Shapiro will turn on Lisp-Jobs mailing
  list.

8.  Membership Secretary:
  E. van Waning will draft a message calling for interested parties
  for the position of Membership Secretary, as described by the ALU
  By-Laws.

9.  Resignation of John Adams:
  J. White moved the matter be tabled until the matter can be
  discussed personally.  R. Johnson seconded.  Motion passed
  unanimously.

10. Adjournment: Moved by D. Rettig, and seconded by R. Johnson.
  Passed at 23:20 GMT.

Peter Lindahl
ALU Secretary

Action Items:
E.v.W.	- Direct the placement of a message on the website warning
	  visitors about Phishing scams and other malicious activities.
	- With Heow, collect list of Lisp groups for conference announcements.
	- Draft message calling for Membership Secretary.
	- Assist with CD production, once complete.
Heow	- With Ernst, collect list of Lisp groups for conference announcements.
	- With Carl, construct membership lists for '02 and '03 from conference data.
JonL	- Test the unwaged signup procedure.
	- Find ECOOP list for conference announcements.
Carl	- Administer (oversee) ILC-2003 Proceedings index, etc.
	- Travel to Stanford to choose rooms for conference.
	- With Heow, construct membership lists for '02 and '03 from conference data.
	- Turn on Lisp-Jobs mailing list.
Pete	- Assist with CD production, once complete.


All:	- Submit to Carl suggestions for distributing Conference announcements.