Association of Lisp Users, Inc. (ALU) 03 February 2005 Board Meeting 22:00 hours GMT Minutes Rev. 0 Meeting held telephonically with the following quorum of board members present: Officers present: Ernst van Waning, Pres. Carl Shapiro, V.P. Members present: Roger Corman Heow Eide-Goodman Nick Levine Duane Rettig JonL White Absent: John Adams Kuroda Hisao Rusty Johnson Peter Lindahl Daniel Polani Prasad Yalamanchi President Ernst van Waning called the meeting to order at 22:09 GMT with five voting members present: R. Corman, H. Eide-Goodman, N. Levine, D. Rettig and J. White. Next meeting to be held March 03, 2005 at 22:00 GMT. Announcement: Prasad Yalamanchi has accepted election to the position of Membership Secretary. We welcome him to the board. Old Business: 1. Previous Action Items: E.v.W. - redact December minutes for extended board. - draft a message for the website warning visitors about Phishing scams and other malicious activities. - combine lists of Lisp groups for conference announcements with Heow and forward to Carl. - draft message calling for Membership Secretary. - assist with CD production, once ISO complete. Roger - speak with John Adams personally to confirm his wish to resign. Heow - with Ernst, combine lists of Lisp groups for conference announcements, forward to Carl. - with Carl, construct membership lists for '02 and '03 from conference data. Carl - administer (oversee) ILC-2003 Proceedings index, etc. - travel to Stanford to choose rooms for conference. - with Heow, construct membership lists for '02 and '03 from conference data. - move forward with ILC 2005 in Stanford with the full support of the board. Pete - assist with CD production, once ISO complete. All: - submit to Carl suggestions for distributing Conference announcements. 2. Paypal issues: N. Levine expressed concerns about payment limits for unidentified (by Paypal) payers. Identification requires bank account and home phone info. Dave Fox was unable to complete a $5000 corporate donation on behalf of Lispworks, and Kuroda was not able to complete $1000. Suggestions included, distinguishing corporate payers vs. personal payers to help the limit issues, and notifying the member if their payment failed the Paypal filter. 3. Phish warning: N. Levine moved to table discussion until March. Seconded by J. White. Passed unanimously. 4. 2003 Proceedings: C. Shapiro and J. White report that all missing contributors have been contacted. Most missing papers have been received, we are still awaiting a few. Waiting period for late papers will close soon, with missing papers to be omitted from the final publication. 5. ILC 2005 / Stanford: C. Shapiro reports good news concerning the meeting space. No "tech" required in rooms, so cost will be reduced. The free meeting rooms are not fully satisfactory, as they are classrooms with dense-pack seating. The other spaces are suitable for our use. We have submitted a bid for the good spaces. Good spaces will cost at most $600/day for conference days. For tutorial day, we really don't care where we will be, so it might be free too. Dormitory rooms are available at $53/day with mandatory $27 dining room fee with 3 meals per day. We are trying to negotiate lower dining requirements (2 meals). Fifty rooms have been reserved at this time. 6. Membership list: C. Shapiro has attempted extraction of names from the 2003 attendees list. N. Levine suggests setting up a "mailman" server to have a new mailing list for members, like the CLRFI list. 7. Lisp Jobs list: Nothing done yet. It will be easy to set up at the same time as the membership list. 8. ILC 2005 / Program: C. Shapiro reports we have received some commitments to tutorials. Asks, what is our compensation policy? Several members recall tutorial speakers being treated the same as invited speakers; one room night free and waiving the conference registration fee. 9. Membership drive: Question asked was, shall we announce the ALU membership sign-up drive more widely? C. Shaprio suggests that we should wait 10 days first, because we may want to lower our rates to satisfy "in cooperation with" ACM. 10. ACM: C. Shapiro and J. White have put together a reasonable proposal, but ACM questioned our registration fees. We could offer registrations for as low as $150/day pre-registration, and $175/day for walk-ons. ACM expects about 12% discount for ACM/SIGPLAN members; we can accommodate this for SIGPLAN "in cooperation with" status. ALU member status will be treated independently. In fact, ACM and SIGPLAN are also separable discounts. 11. Export: Ernst still trying to craft the relation of inner to outer boards, and to build up ALU. Perhap discuss this at ILC2005? Action item for Ernst to write it down. 12. ALU membership sectary: Prasad Yalamanchi was elected electronically. We need to find a practical method to communicate with him given that his locale is in the GMT +5 timezone (3am local during this meeting). D. Rettig adds he thinks Prasad will be a good asset to the ALU. New business: 13. CLRFI Standardization legal issues: D. Rettig asks if Heow has followed up on talking with Steve Haflich to get info on legal issues with respect to CLRFI standardization. Heow agreed to do so. 14. ALU Minutes online availability: C. Shapiro asks concerning collecting and distribution ALU minutes on line. Can we put the redacted minutes on the website? E. van Waning reports he has made these redacted minutes. Will provide a text file. Agreement was made to take this offline to get them posted on the website. 13. Adjournment: Moved by D. Rettig, and seconded by N. Levine. Passed unanimously at 22:56 GMT. Peter Lindahl ALU Secretary Action Items: E.v.W. - Forward mail announcements list to Carl. - Add phish warning discussion to March agenda. - Provide text files of redacted minutes. - Provide Heow - Contact Steve Haflich wrt CLRFI legal issues. Carl - Setup Lisp Jobs List. - Report on registration fee negotiations. - Report on 2003 Proceedings status. - Status udpates on ILC 2005 Program and Venue. Possible action items: All - Research/suggest alternatives to the Paypal limit dilemma. All - Read and comment on Ernst's boards treatise when provided. ? - Setup mailing list for members. ? - Definitive speaker compensation plan for board approval. Pete - Provide minutes of ALU meetings for publication on website.