Association of Lisp Users, Inc. (ALU) 07 July 2005 Board Meeting 22:00 hours GMT Minutes Rev. 0 Meeting held telephonically with the following quorum of board members present: Officers present: (V) = Voting member of the Board Ernst van Waning, Pres. Carl Shapiro, V.P. [22:17] Peter Lindahl(V), Sec. Members present: Roger Corman(V) Heow Eide-Goodman(V) [22:09] Kuroda Hisao(V) Nick Levine(V) Duane Rettig(V) [22:51] Peter Seibel(V) Absent: John Adams, V.P. Rusty Johnson, Treas. JonL White(V) President Ernst van Waning called the meeting to order at 22:07 GMT with a quorum of voting members present: R. Corman, K. Hisao, N. Levine, P. Lindahl, and P. Seibel. Next meeting to be held 04 Aug, 2005 at 22:00 GMT. R. Corman announced he will be absent. It was announced that Rusty Johnson's father passed away earlier this day. The board extends it's sympathy and best wishes to Rusty and his family at this time. P. Lindahl moves to accept the following five minutes of previous meetings as submitted to the board via email: 2005-04-07, 2005-06-02(r1), 2005-06-20, 2005-06-22 (general ALU), and 2005-06-22 (Board). Seconded by P. Seibel. Motion passed. Previous action items: ALU jobs list: C. Shapiro replied that N. Levine mentioned it was easy to add mailing lists to Mailman. N. Levine agreed. PayPal issues: N. Levine suggests that we seek to move away from PayPal and investigate other vendors. There was general support amongst the board. ALU Minutes on ALU website: P. Lindahl reported the task has not been completed, but will be as soon as possible. Current business: ALU Publications policy: E. van Waning has posted to the board the policy currently in use successfully by Nesma and suggests we consider adopting something like it. Several board members voiced the question, Do we need to charge anything other than basic production and shipping costs? The general consensus seemed to be no, as our volume would be too small to consider this a money making venture, and better use could be made of them as goodwill items and as benefits of ALU membership. P. Seibel mentioned speaking with several academic members who expressed consternation with getting reimbursement for conferences where no proceedings were published. C. Shapiro describe the policy of the ACM, where papers submitted are the property of the ACM, and may publish them anyway they see fit. As our relationship with the ACM for the ILC 2005 is viewed as a "workshop", we do not fall under that policy. Carl also stated that the ALU has copyrights for the collection of papers, whereas the authors have copyrights for the individual works. A committee was formed to establish recommendations for the board to adopt as policy. Committee members: E. van Waning, P. Seibel, C. Shapiro, P. Lindahl. ILC03 Proceedings: N. Levine reports that PlanetLisp will soon (~ 1 week) be carrying alu-announce traffic to its readership. Once that is effective, he will post the ILC03 Proceedings announcement there and to comp.lang.lisp and other venues as appropriate. Dependent on ALU having a republication policy. ILC05 Proceedings: C. Shapiro reports the intent to make the proceedings available after last-minute changes are complete. He also mentioned Franz' willingness to allow ALU hosting the sound files using their bandwidth. Heow mentioned other servers possibly being available. The text of the entire proceedings in PDF should be approximately the same size as one sound file. Financial report: P. Lindahl reported on behalf of the Treasurer, that the ALU presently has approximately $53,000 in account, with approximately $8-10K in payables. C. Shapiro replied he will send the spreadsheet of ILC05 expenditures to the Treasurer when complete. Perforce licenses: N. Levine moved that the ALU purchase 2 seats at ~$800 each, one each for Nick and Carl, along with 2 machine licenses at no extra cost. Seconded by P. Seibel. Motion passed unanimously. R. Corman departs at 22:41 GMT. Membership Secretary Vacancy: After much discussion concerning the responsibilities and limited need for a Membership Secretary since the close of the conference, the subject was tabled indefinitely without motion. Items mentioned included, writing scripts to handle mundane bookkeeping tasks, using alu-announce to look for interested parties when we are ready to fill the position. Also mentioned was utilizing the mostly inactive comp.org.lisp-users newsgroup. Summer of Code: Discussion ensued concerning how best could the ALU help? One suggestion was to post announcements on the alu.org website. New Business: ALU Projects and Committees: - ALU wiki: C. Shapiro states that we have the ability to host a wiki on our server. We need to obtain the content currently held elsewhere. - Scientific Computing: After discussion, it was decided to hold off participating until other significant issues are resolved. - PR: Discussion of this topic will be held via email. ILC 2006: Suggested timeframe, Fall 2006. N. Levine has inquired around Cambridge and reported his findings thus far. E. van Waning will be emailing a list of suggested locations to the board. P. Lindahl moved for adjournment. Second by P. Seibel. Adjourned at 23:04 GMT. Peter Lindahl ALU Secretary Action items: Ernst: Agenda items: Establish a delegation to investigate PayPal alternatives. Pubs committee: Self, Peter S., Carl, and Pete L. Moderate email discussion on PR issues. Nick: Add "lisp-jobs" to ALU mailing lists. Post ILC03 Proceedings announcement when ready. Update the msg as appropriate to reflect any policy decisions. Work with Carl to investigate using comp.org.lisp-users. Carl: Work on scripts for membership bookkeeping. Work with Nick to investigate using comp.org.lisp-users. Add Summer of Code text to website when received. Heow: Send Carl a piece of text concerning Summer of Code to be added to the ALU website. PeterS: Contact Drew concerning ALU wiki. PeteL: Add minutes to website.