Association of Lisp Users, Inc. (ALU)                  11 May 2006
Board Meeting                                          22:00 hours UTC
Minutes                                                Rev. 1

Meeting held via telephone with the following board members present:
Officers present: (V) = Voting member of the Board (NV) = Non-Voting
    Ernst van Waning, Pres.(NV)    Carl Shapiro, VP (NV) (22:33)
    Peter Lindahl, Sec. (V) (22:33)

Members present:
    Roger Corman (V)    Kuroda Hisao (V)    Nick Levine (V) (lv 22:33)
    Duane Rettig (V)    Jon L. White (V)

President Ernst van Waning called the meeting to order at 22:06 UTC
with a quorum of voting members present.

Next meeting to be held 01 June 2006 at 22:00 UTC.  Approved without
dissent.

Nick Levine gives his voting proxy for next two meetings to Roger Corman.

Minutes of previous meeting:
    After discussion concerning the missing text of the motion on
    publication policy by JonL White, the minutes for the previous
    meeting were approved without dissent, pending the addition of the
    text sent previously by email.  Subsequent to this meeting, the text
    of the motion was added to the previous minutes as Appendix 1 and
    mailed to the board on May 26, 2006.

Agenda items:

Concerning upcoming absence of N. Levine: The president expresses his
    concerns.

Mailing List Administration: There is an administrator for the mailing
    lists, and tracking payments sent from PayPal.  JonL White
    volunteers to pick up some load on payments etc.  P. Seibel has pw
    for admin of mailing list [... elided ...]  Several mailing lists
    will need tending, as to who will do the tending has yet to be
    determined.  Using the pw, other board members can add themselves
    to the lists.  We currently have seven mailing lists.  The
    intra-lisp list is maintained by H.  Eide-Goodman and the
    remaining lists are maintained by N. Levine and must be monitored
    by someone else during Nick's absence.

Conference:  The venue has been booked.   At the Hamburg Lisp meeting
    about half of the 120 attending said they would be going to ILC'07.
    As a side note, the meeting had a very good speaker, David McLain, from
    SIGLAB.  Audience members were enthusiastic in their response.

Membership: Someone will need to track payment emails to see for certain
    how many successfully completed the process.

Other business:

The Business Plan Project:
    JonL White is to give a short position via email as to why he is not
    yet ready to vote on motion.

Better communication with our sponsors needed.  What do we do with
    their money?  K. Hisao's company and LispWorks want to see an
    accounting of how their money is spent.  E. van Waning asks for an
    assent of the board for need to do this, which was provided
    without dissent.  C.  Shapiro notes that a report is prepared each
    year for taxing authorities.  This could be used as a basis for a
    financial report to sponsors.  E. van Waning to ask Dave Fox as to
    what sort of information he would like to see.  K. Hisao is to ask
    for specifics as to what information his company would like.  The
    treasurer should make available the relevant filings.

Wiki-based possibilities for keeping track of ideas.  C. Shapiro and
     D. Rettig talked about using Kiwi software, but Carl has been too
     overwhelmed recently.  There is no reason we can't use facilities
     already available on our server.  We can make new wiki for
     internal projects of the board password protected, but having
     mixed venues, private and public, would require more effort.  The
     board consensus was that anything we want to make public can be
     copied to a public venue as needed.  C. Shapiro expects to have
     one working by the next meeting.

DVDs of ILC03: What do we do with them?  The tapes were given to Yuasa
     who transferred them to DVD.  JonL White suggests giving a free
     DVD to each speaker, the others we sell for modest price as
     service to the Lisp community.  C. Shapiro has concerns about
     whether speakers have given explicit consent.  He and JonL will
     confer off line to work out a plan. For example, keynote speeches
     would be free to ALU members as benefit, rest of conference as a
     DVD for sale, with a discount to ALU members.

ILC05 proceedings sold out, but there is still demand for printed
     proceedings.  C. Shapiro reports that about $500 will get us
     about two dozen copies which could then be sold through Franz for
     $40.  JonL White moves to allot an amount of $500 for C. Shapiro
     to use at his discretion to reprint the proceedings.  The motion
     was seconded by R. Corman and carried unanimously.

Pace of ALU: Glacial.  The failure of the board to act quickly after
    ILC05 stalled N. Levine's efforts in planning an ILC'06 in
    Cambridge, UK until it ultimately slipped to become ILC'07,
    thereby nixing any possibility of co-locating with OOPSLA'07 in
    Toronto.  P. Lindahl asks, are we on a pace that is compatible
    with the mission of the ALU?  D.  Rettig replies, the ALU is not
    our mainline jobs. As it is all volunteer work, the current pace
    is adequate for this sort of endeavor.  R. Corman agrees.  JonL
    White states that Nick Levine deserves credit for pushing us into
    these monthly phone meetings and this has quickened our pace
    considerably.  E. van Waning agrees, and requests official notice
    of this thanks in the minutes.

JonL White moves to adjourn at  23:10 UTC.  R. Corman seconds.  The motion
carries unanimously.


Peter Lindahl
  ALU Secretary