Subject: ALU Board Meeting 2008.01.10 Minutes Rev. 0

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Association of Lisp Users, Inc. (ALU)                  10 January 2008
Board Meeting                                          22:00 hours UTC
Minutes                                                Rev. 0

Meeting was held via telephone with the following board members present:
(D) = Director
Officers present:
      Ernst van Waning, Pres.(D)

Members present:
	Jeremy Jones (D)	Kuroda Hisao (D)
	Duane Rettig (D)	JonL White (D)

President Ernst van Waning called the meeting to order at 22:15 UTC
with a quorum of five directors present.

The next meeting will be held at 22:00 UTC on 07 February 2008, by
mutual agreement.

D. Rettig moved to transfer all funds from ILC ltd. GBP 39.66 to
European Common Lisp meeting.  JonL White seconded.  Motion passed
unanimously.

There was some discussion about conducting ALU board business via
email.

Moved by JonL White:
"I propose that we appoint our President, Ernst van Waning, as the
coordinator of the Conference Committee for ILC'2009; as such, he
would communicate the Board's decisions to those ''chairs' on the
committee (e.g., General, Program, and Local) as well as assuring that
their efforts are coordinated, and are reported back to the Board in a
timely fashion.  In addition, until the Board selects a General Chair
from outside the Board's members, I propose that E. van Waning be
"acting General Chair" in the interim."

JonL White explained the rationale.  E. van Waning said that he's
willing.  This declares that E. van Waning is the point of contact
that all communication regarding the conference should go through.
D. Rettig seconded it.  It passed unanimously.

JonL White made the following motion:

"I propose that the ALU board start conducting business by email.
Towards that goal, E. van Waning will write up guidelines for
conducting ALU business via email."  JonL White wants to clarify that
this does not mean that we will stop conducting regular meetings.
There was a friendly amendment to the motion by J. Jones that JonL
White accepted.  D. Rettig seconded.  E. van Waning says he will send
the proposed guidlines within the next week.  J. Jones asked whether
business in the past was conducted by email and why did it stop.  The
answer was that most ALU business was conducted by email until 2003,
when Nick Levine proposed switching to monthly phone meetings instead
of email.  There were issues about making sure that motions
progresses, and didn't remain open.  D. Rettig wants to make sure that
guidelines exist about how long a question will be open and when a
motion is passed.  This needs to be formalized.  We need to know where
people stand relative to a motion.  Kuroda asked if this replaced
meetings, and it was clarified that email business supplements the
monthly meetings, doesn't replace them.

JonL White is working on his proposal to finalize the digital library
from ILC07.

Discussed April motion to encourage student papers at ILC09, mainly to
remind people that this is supposed to happen.  We just want to make
sure that this issue stays alive.

Liability insurance motion was briefly discussed.  It's not urgent.
E. van Waning may use it as an example for conducting email business.

D. Rettig moved to Adjourn.  J. Jones seconded.  Meeting adjourned at
23:00 UTC.

The previous minutes were provided by Jeremy Jones.  The Secretary
expresses his gratitude for them.

Peter Lindahl
    ALU Secretary